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Development Coordinator

American Heart Association | Arlington, VA

Posted Date 11/21/2022



Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Eastern States region located in our Arlington VA office known as the Greater DC metro market .

The Development Coordinator will support a team of 2 Development staff that leads all aspects of the Go Red for Women, Hearts Delight campaign and Leadership Board. Responsible for supporting fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn Instagram Facebook Twitter , and at



Primary responsibilities include:

  • Data entry and data management.

  • Process donations; invoices and payments.

  • Coordinate event materials including:

  • Invitations, brochures, tribute journals, gift bags

  • Preparing attendee list and tracking registration

  • Working with vendors

  • Obtaining required permits

  • Attending assigned events to help with set-up and tear down.

  • ?Coordinate and collaborate with vendors and Directors to implement logistics for assigned campaigns and day of event activities at the Heart Ball Gala events. You will handle event logistics, infrastructure, lighting, sound, food, volunteers, etc.

  • Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures.

  • Track vendors’ adherence to contractual obligations and perform as agreed upon.

  • Handle silent and live auctions, including research and soliciting donations, which is close to $1M in revenue. Plus, securing in-kind donations and tracking auctions 4-nights of activity. Collaborating with graphic designer on event collateral including invitations, auction catalog and other items that will be used for the event.

  • May act as day of event volunteer liaison including train volunteers and lead assignments on-site during event.

  • Report preparation and tracking support requires proficient Excel and Data Management skills.

  • Prepare and communicate schedules, meetings and ensure deadlines are met.

  • Perform administrative duties as the need arises or requested.

  • May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

  • Handles logistical and administrative support for division Board of Directors, Board, and other Volunteer Leadership Meetings.


Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.

  • Experience in event planning, organizing, consultation and event management preferred.

  • Demonstrated ability to work on multiple tasks concurrently.

  • Must have intermediate knowledge and skill with Microsoft Office 2013 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Ability to objectively evaluate, make effective decisions and develop alternative solutions.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association. This also includes the ability to work collaboratively with others to leverage resources to achieve common goals.

  • Ability to be diplomatic, self-motivated, resourceful, considerate, and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Validated background and willingness to work in an atmosphere requiring flexibility and change.

  • Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.

  • Ability to transport materials and other supplies to and from meetings and events.

  • Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

  • Nonprofit experience

  • Project management experience

  • Design skills, preferably in Canva or similar

  • Knowledge of email marketing basics

  • Proficient in Microsoft SharePoint system and MS Teams

  • Proven track record to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.

Attracting dedicated, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

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