Grants and Contracts Associate

Confidential Employer | Arlington, VA

Posted Date 1/14/2020


Our client is hiring a permanent, full-time Grants and Contracts Associate. This position reports directly to the Director of Finance and Administration.


  • Responsible for developing, implementing, and administering all aspects of the client’s grants, contracts, and compliance monitoring;
  • Support pre-award activities including formatting detailed budget for proposals;
  • Draft contracts, sub awards, and letter of agreements and maintain necessary databases;
  • Maintain grant award files and contracts pertaining to same;
  • Track deliverables in grants/contracts as they relate to payments;
  • Monitor spending of grant funds and assist with budget modifications;
  • Report to staff on a monthly basis about grants ending, reports due to funders, and contracts expiring;
  • In conjunction with the Director of Finance and Administration, ensure financial compliance with federal regulations and foundation guidelines, as applicable;
  • Work closely with funders, subcontractors, and headquarters to ensure accurate and timely billing, payments, and renewal of agreements;
  • Coordinate with project managers in preparing and reporting financial information to funders;
  • Other duties as assigned by the Director of Finance and Administration and Grants and Contracts Manager


  • Personally committed to advancing the company's mission, goals, values, and programs
  • High degree of accuracy and attention to detail
  • Must have a minimum of 3 years direct experience managing, reviewing, approving or involvement in federal grants management
  • Knowledge and experience in federal grant reporting requirements including financial status and progress report requirements, submission and review
  • Knowledge and experience in federal grant budget development, review and modification processes and submission requirements
  • Knowledge of federal grant rules and regulations, specifically 2 CFR Part 200 and agency-specific requirements
  • Direct experience managing government and foundation grants and compliance
  • Knowledge, skills, and abilities in understanding federal grant rules and monitoring
  • Knowledge, skills, and abilities in grant-related accounting
  • Strong oral communication skills, including the ability to effectively distill and present complex information in a concise way
  • Knowledge and expertise in private foundation grants and contracts from federal, state and municipal governments is encouraged
  • Strong project management skills and attention to detail
  • Excellent interpersonal skills, maturity, and the ability to work both independently and in a team setting
  • Efficient, organized work style, and an ability to prioritize quickly and confidently while managing multiple deadlines


  • Bachelor’s degree required; accounting degree preferred
  • Strong work tenure with 5 years of experience in working with grants management in a non-profit setting, including direct experience in contracts and compliance
  • Experience working with federal awards
  • Ability to handle sensitive information and materials
  • Excellent communication skills, both written and oral
  • Proficient in using Microsoft products, especially Excel
  • Must have basic accounting skills
  • Expertise in using federal grants systems such as, agency grant submission systems, and strong expertise in developing, modifying and performing quality control of basic AND complex Microsoft Excel spreadsheets
  • Training in grants management and federal grant management requirements is a plus


SALARY RANGE: This is a full-time position.Salary is commensurate with experience and includes a competitive benefits package.

DEADLINE: Open until filled. Must agree to a background investigation and must be authorized to work in the United States.

POSITION LOCATION: Position will work in Arlington, VA


  • federal grants management: 3 years (Required)
  • 1 year (Preferred)
  • 2 CFR Part 200: 3 years (Required)
  • foundation grants and compliance: 2 years (Required)
  • federal grant reporting: 3 years (Preferred)


  • Bachelor's (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location


  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Share this job