HR ANALYST (HRMS) NF4

Job Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team!  MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team-oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to our Corps.  

Serves as Human Resources Analyst within the HRMS (Human Resources Management System) Section. May represent HRMS management to field commands on matters concerning HRMS projects and system implementations, enhancements, and upgrades. Assists HRMS management in developing strategies, ensuring policy and procedural compliance, measuring performance, and correcting failing strategies, setting priorities and establishing methods and time frames for accomplishment of HRMS projects  

Major Duties

Resolves operational problems that impact on effectiveness of the HRMS system. Serves as a subject matter expert (SME) and direct advisor to field commands on operational problems not covered by established policies or practices. Plans, organizes work, and manages internal procedures and resources to ensure maximum productivity and economies. Advises management in development of HRMS business requirements, process recommendations and functional specifications for product requirements with understanding of all customizations and functional areas within the realm of HRMS. Makes recommendations to HRMS management and team members to improve business processes, eliminate manual processing, ensure data accuracy, and improve reporting methods and system efficiency to meet both field command and HQ requirements. Interprets new guidance on policies/procedures related to HRMS and writes clear, concise supplemental guidance for program managers and field command users.

Writes modification requests, business processes, standard operating procedures and guidance, and evaluation statements. Plans and conducts system maintenance and testing, and reviews initiatives for the organizations serviced and prepares audit reports. Conducts tests of the systems and applications and verifies testing results and keying performed by other functional SME to ensure proper and efficient performance. Provides Help Desk support to field activity
users and internal users/team members in the ¿how to¿ of proper setup and keying requirements. Provides onsite training to field users on human resources, benefits, payroll, reporting and query functionality. Manages the security administration setup and process by adding, deleting, changing users to PeopleSoft security. Updates departments to the security tree.

Responsible for system processes and schedules, reviews system reports and processes, and makes corrections as needed. Reviews management requests regarding HRMS functionality. Provides PeopleSoft advisory services to MR and field commands in regard to proposed HRMS human resources, benefits, payroll and reporting changes. Interprets PeopleSoft functional, and technical updates. Assists in the design, implementation and maintenance of the PeopleSoft system and required personnel databases.

Responsible for ensuring that centralized HRMS and Time and Labor functions, including the bi-weekly payroll for all Marine Corps NAF employees, is processed accurately and efficiently.
Ensures all business operating needs are being met, all required records and documentation are maintained, and all applicable laws and regulations are followed. Ensures that PeopleSoft payroll data, including taxes, W-2 and year-end data, is processed in an accurate and timely basis, and that tax reporting forms are completed and submitted to/obtained from SSC/SSCJ as applicable. Reviews payroll policies and procedures to ensure they are appropriate and accurate. Provides analysis of payroll reports, statements, and other guidance. Processes payments for HQ Benefits into centralized software system. Coordinates with HQ Treasury for payments processed and released. Processes W-2, W-2c, and year end payroll data, including making appropriate payroll adjustments to master records.

Develops policies for application Marine Corps wide in the area of PeopleSoft HRMS. Reviews and analyzes system impact and processes regarding regulatory changes, policy changes, and higher-level directives to determine their impact on the HRMS system. Maintains current knowledge of public and private sector personnel and HRMS practices and procedures to ensure that best industry practices are incorporated into Marine Corps HRMS. Monitors implementation of PeopleSoft HRMS by field commands through formal and informal feedback mechanisms such as request for data entry guidance, troubleshooting, system and keying improvements as well as through surveys, personnel management, evaluations, or management assistance visits.

Maintains liaison with field commands. Uses personal computer, software and PeopleSoft programs to enter data, complete forms, correct errors and omissions in HR documents, files, and records as needed. Obtains missing data from current files or by contacting appropriate field office insuring proper input. Troubleshoots system and data errors. Corrects database audits and maintenance. Responsible for data cleanup. Reviews wage schedules and enters data into the system. Provides information regarding updates to field commands. Tests system updates and changes. Designs and performs modifications on queries and reports. Develops system and process guidance material for promulgation to field commands. Provides other written and oral guidance, advice and assistance to field commands in implementation of PeopleSoft HRMS systems. Develops training and briefing materials for managers, users, team members, HQMC and higher level officials, or for input into legislative proceedings.
  

Qualifications

Bachelor's degree from an accredited college or university or a related field appropriate to the work of position AND three years of experience working with PeopleSoft or another HRMS (Human Resources Management System)  in a human resources analyst role, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above preferred. Substantial personnel management experience including specialized PeopleSoft or HRMS experience that provides an in-depth knowledge of laws, policies, regulations and procedures related to Non-appropriated Fund civilian personnel management or an appropriate combination of education and experience that demonstrates possession of appropriate knowledge and skills preferred. Experience with PeopleSoft or HRMS system setup, testing and maintenance in a live implementation through the entire life cycle of a project to include: application fundamentals, SETID, core setup tables, trees, user security setup tables for HR, benefits, payroll, training and development, recruitment, functional updates and testing, component updates and maintenance, troubleshooting and tax testing preferred. Ability to develop and analyze functional processes as related to HRMS and personnel. Demonstrated understanding of functional requirements and integration between the HRMS HR, benefits, and payroll modules as well as functional policy areas and field command/HQ requirements. Ability to track system entry and support provided for reporting.

Knowledge of laws, regulations which reflect an understanding of military, Marine Corps Community Services organizations, missions and programs. Excellent problem solving and analytical skills. Ability to deal with high-ranking officials at headquarters elements and field activities; ability to communicate orally and in writing.

Eligible for incremental telework as determined by MR/MF policy

This is a white-collar position where occasional lifting up to 20 lbs may be required. Perform other related duties as assigned.

May travel to complete work assignments.

How To Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  Resumes with pictures will not be considered. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Closing Statement

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

           *Education/certification certificate(s), if applicable.

           *If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.