SUMMARY OF POSITION
The Parish Administrator works closely with the Rector (or Senior Pastor/Minister) and staff to ensure the administrative office functions effectively, supporting God’s vision for the church. This role is central to the smooth operation of the parish/congregation, involving financial administration, facilities management, human resources, volunteer coordination, and event support. The Parish Administrator serves as a key point of contact for members, ministry leaders, and external service providers, representing the church with the highest level of Christian professionalism.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Financial and HR Administration:
- Process incoming bills and prepare check requests for the Bookkeeper.
- Work with the Treasurer and Bookkeeper to review monthly financial statements prior to presentation to the governing board (e.g., Vestry, Council, Elders).
- Process bi-monthly payroll and manage HR responsibilities, including other personnel matters.
Operations and Facilities Management:
- Oversee, schedule, and coordinate repairs, maintenance, and inspections for church property.
- Research and recommend new equipment purchases.
- Purchase office, building maintenance, and custodial supplies.
- Manage security system updates and key requests.
- Review contracts and process contract renewals/updates for various services in coordination with the Rector (or Senior Pastor/Minister) and governing board.
- Update the Rector (or Senior Pastor/Minister) and Wardens (or equivalent leadership) on issues related to the church’s physical plant and administrative operations.
Parish/Congregational Life and Event Coordination:
- Collaborate with clergy, staff, ministry leaders, and volunteers to coordinate materials and logistics for stewardship campaigns, annual meetings, leadership elections, and retreats.
- Work with the Rector (or Senior Pastor/Minister), staff, and volunteers to organize and coordinate church events.
- Facilitate communication between clergy, staff, ministry leaders, and members, in coordination with the Communications Director (if applicable) and the Rector (or Senior Pastor/Minister).
Administrative and Volunteer Management:
- Maintain and manage parish/congregational records, including the membership database and church calendar.
- Compile the annual Congregational Report.
- Coordinate building use by various groups and ministries.
- Initiate and follow through on letters of transfer and other membership requests.
- Train and manage administrative volunteers.
- Answer phones and greet members/visitors, or coordinate volunteers to do so.
POSITION QUALIFICATIONS
- Excellent written and verbal communication skills.
- Strong computer skills, including proficiency with Google Workspace (G Suite) or similar office productivity suites. Google administration experience is a plus.
- Basic bookkeeping and payroll skills.
- Proven ability to work collaboratively within a team environment and as a self-starter.
- Highly organized with strong attention to detail.
- Flexible and able to manage multiple tasks and priorities effectively.
- Ability to lift 25 pounds.
QUALIFICATIONS FOR EVERY EMPLOYEE
- Abide by the policies defined by the church’s By-Laws, the denominational Constitutions and Canons (if applicable), and other church policies instituted by the leadership.
- Believe that the Holy Scriptures of the Old and New Testament are the Word of God and contain all things necessary for salvation.
- Be committed to Jesus Christ and to growing in a mature relationship with Him.
- Live by the church’s policy of “Biblical Standards of Sexual Morality” (or equivalent guiding principles) as adopted by the governing board.
- Be committed to regular prayer both personally and for the church.
- Maintain confidentiality and uphold Christian professionalism at all times.
- Be committed to a biblical tithe of 10 percent of one’s income to your home church.
GENERAL STATEMENT
These statements reflect general details necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. They should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
Compensation / Pay Rate: $25.00 - $28.00