Human Resources Assistant

Confidential Employer | Washington, DC

Posted Date 6/07/2019

The Human Resources Assistant plays a critical role supporting the operational functions of the department and providing administrative support to other members of the human resources team to ensure operational efficiency and excellence. In this visible role, The HR Assistant provides tactical support in the recruitment and onboarding of new hires, maintains accurate data in all HR systems and files, plans and executes employee events, and assists with the performance evaluation process. In addition, the Human Resources Assistant is the primary point of contact for the department with both internal and external customers and must maintain a professional demeanor and confidentiality at all times.


Essential Functions:


  • Creates and maintains employment, benefit, events and vendor files for department
  • Prepares check requests for invoices, processes expense reimbursements and tracks HR expenses against budget
  • Drafts communication material for Human Resources department as needed
  • Performs clerical functions such as copying, and scanning
  • Responds to requests for verification of employment
  • Provide customer service to internal and external customers responding to requests or inquiries in a timely and accurate manner
  • Ensure all HR and Benefit forms are up-to-date and fully stocked in HR
  • Schedules meetings as required
  • Other administrative duties as assigned

 Recruitment & Employment

  • Assists with the drafting of job postings for open positions
  • Posts positions on internal and external employment websites
  • Assists in scheduling interviews and escorting candidates to meetings
  • Initiates skills testing of applicants and forwards results to hiring manager
  • Collects and shares interview evaluation forms for each candidate
  • Maintains recruitment database, updates status for each applicant
  • Ensures communication with candidates regarding the status of their application
  • Performs reference and background checks on selected candidates
  • Prepares new hire welcome packets, schedules orientation with all administrative departments; Requests data watch keys
  • Sends out intake notices, employee transfer & departure notices
  • Conduct office tours for new hires
  • Processes I-9 information in E-verify and maintains I-9 books as required
  • Respond to requests for verification of employment

 HR Systems

  • Assists with yearly staff evaluation process including process set-up in viDesktop, monitoring completion, follow up, collection and updating employee files
  • Prepares compensation change letters and prepare Wage Theft Prevention Notices for all pay changes
  • Distributes, monitor and collect 30 day and 90 day evaluations
  • Responsible for maintenance of Seamless-Web

 Employee Relations & Benefits

 Assists with planning, coordination and execution of staff events including Breaks, Staff Appreciation & Retirement Celebrations

  • Manages the Milestone Anniversary program; coordinate gift orders
  • Assists in the coordination of with Firm's charitable, pro-bono and diversity initiatives
  • Assist benefits department with Smart Trip program administration
  • Support HR department as needed


 Bachelor's degree in HR, or Business required, 3.5 GPA or above expected

  • 1-2 years previous work experience preferably in HR strongly preferred
  • HR internship or other related experience, demonstrating strong interest in HR
  • Proficiency in MS Office applications including Outlook, Excel and Word
  • Excellent spelling, grammar and written communication skills
  • Detail-oriented with ability to multi-task
  • Ability to establish priorities and meet deadlines
  • Ability to maintain a high level of confidentiality
  • Must be customer service oriented
Salary45000.00 Annual

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