IAD Fuel Administrator

Swissport | Sterling, VA

Posted Date 11/05/2021
IAD Fuel Administrator-2112528

Primary Location

North America-US-VA-Washington Dulles International Airport (IAD)



Unposting Date

Nov 15, 2021, 11:59:00 PM 


Fueling Services  

Job Summary
Perform Clerical and Administrative duties of the Fuel Department as laid out by the Duty Manager.

Job Responsibilities
• Input and reconcile fuel accounting data
• Creating and maintaining employee records
• Enter work orders and preventative maintenance records in-shop computer
• Maintain equipment file folders current
• Ensure equipment parts are available for preventative maintenance
• Call vendors for proper vehicle parts and pricing
• Answer phones and receive parts at shop gate
• Report any irregularity in the parts room
• Track parts being used on equipment and leaving parts room
• Tracks warranty repairs and parts on Swissport equipment
• Tracks and invoices third party repairs and maintenance when performed
• Code invoicing to proper GL accounts
• Track GSE Technicians hours for payroll department and report
• Shipping of warranty parts to venders
• Other duties as required from time to time

Key Performance Indicators
• Internal Audits
• Customer Audits
• Yearly Evaluations


Qualifications and Competencies

  • Minimum Education (graduation, school leaving certificate, business and admin school)
  • Working knowledge of Microsoft Office, Excel, Word, and Outlook
  • Good written and verbal communication skills
  • Ability to work independently
  • Ability to demonstrate problem-solving skills
  • Good clerical and telephone skills
  • Good organizational skills
  • Knowledge of equipment parts and inventory control is an asset
  • Knowledge of Maximo or any other Asset Management Tools is a plus


Job Type

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